Communications, Correspondence and Public Dissemination Policy

1. Scope of the policy

This policy governs all correspondence sent to William Guindon and its legal representatives, including, but not limited to, exchanges occurring by email, LinkedIn, Messenger or any other electronic communication platform. By interacting through these channels, the interlocutor takes note of the processing and transparency methods set out below.

2. Processing, archiving and right of capture

For the purposes of documentary memory, factual monitoring or preservation of rights in the event of a legal dispute, William Guindon expressly reserves the right to preserve, archive and capture (in particular by screen capture, textual backup, audio or audiovisual recording in accordance with applicable laws) the full content of the exchanges received.

3. Private exchanges: commitment to full anonymization

In the event that the content of an exchange relating to private correspondence is the subject of a summary, analysis or public dissemination:

• Strict depersonalization: William Guindon undertakes to carry out irreversible and complete anonymization of the interlocutor.
• Removal of identifiers: Names, direct contact details, profile photos, employers, as well as any contextual circumstantial details likely to allow the direct or indirect identification of the person will be systematically obscured.

4. Communications with public figures and professionals in the exercise of their functions

When communicating with representatives acting in their office, institutional mandate or profession (including, but not limited to: elected politicians, MPs, scientists, academics, legal experts or representatives of non-governmental organizations):

• Broadcasting in the public interest: William Guindon reserves the right to make public, summarize or faithfully quote the written remarks, formal declarations or audiovisual extracts transmitted, as long as they are of legitimate public interest and directly concern the exercise of their official functions or their civic mandate.
• Rigor and loyalty: Any publication of this nature is made with strict respect for the integrity of the statements (without alteration of meaning or misleading editing), for the exclusive purposes of information or public debate, and without intention of causing undue harm to the reputation or security of the interlocutor.

5. Express notice of confidentiality

Any interlocutor wishing that their communications remain strictly confidential, “under the seal of secrecy” or not intended to be summarized, is required to notify them formally and in writing as soon as the exchange begins.